Full Council Agenda

Full Council Meeting of Buckingham Town Council.

Agenda: Monday 18th November 2019 at 7pm

Venue: The Town Council Chamber, Cornwalls Meadow, Buckingham, MK18 1RP View directions

Contact: Nina Stockill; Email: committeeclerk@buckingham-tc.gov.uk

Please note that the Full Council will be preceded by a Public Session in accordance with Standing Order 3.f, which will last for a maximum of 15 minutes.

Agenda

 

  1. Apologies for Absence
    Members are asked to receive apologies from members.
  2. Declarations of Interest
    To receive declarations of any personal or prejudicial interest under consideration on this agenda in accordance with the Localism Act 2011 Sections 26-34 & Schedule 4.
  3. Minutes
    To receive and agree the minutes of the Full Council Meeting held on Monday 30th September 2019.
    Copy previously circulated BTC/03/19
  4. Interim Minutes
    To receive and agree the minutes of the Interim Council meeting held on Monday 28th October 2019.
    Copy previously circulated IM/02/19
  5. Planning Committee
    To receive the draft minutes of the Planning Committee meetings held on:
    Monday 7th October 2019 Copy previously circulated PL/06/19
    Monday 28th October 2019 Copy previously circulated PL/09/19
  6. Town Centre and Events Committee
    To receive the draft minutes of the Town Centre and Events Committee meetings held on Monday 14th October 2019.
    Copy previously circulated TCE/03/19
  7. Environment Committee
    To receive the draft minutes and confirm the recommendations therein of the Environment Committee meeting held on Monday 21st October 2019
    Copy previously circulated E/03/19
    Proposed by Cllr. Smith, seconded by Cllr. Stuchbury and unanimously AGREED to RECOMMEND to Full Council that Members discuss and agree the following revised commitment:
    It is proposed the Buckingham Town Council declares a climate emergency and commits to encourage Buckingham to become carbon neutral. This will help to raise the profile of this vital issue and secure external support and funding. It is also proposed that Buckingham Town Council also signs up to the Covenant of Mayors to track our progress and link with towns around the world who are cutting emissions. We aim to do this by making the Town Council carbon neutral by 2030 and encouraging the town’s population, organisation and businesses to work with us in that aim.
  8. Resources Committee
    To receive the draft minutes and confirm the recommendations therein of the Resources Committee meeting held on Monday 11th November 2019
    Copy previously circulated R/04/19
    488/19      Mayor Making and the first Council meeting after the election in 2020
    It was unanimously AGREED to RECOMMEND the following recommendations to Full Council:
    That Members agree to move the date of the 2020 Mayor’s Reception from Friday 29th May 2020 to Friday 5th June 2020.
    It is recommended the Members agree to move the Annual Statutory Meeting (ASM) from Monday 11th May 2020 to the start of Full Council on Monday 18th May 2020.
    It is recommended the Members agree to move the date of the Planning Committee planned for Monday 18th May 2020 to Thursday 21st May 2020.
    It is recommended that Members review the Committee calendar for 2020 and recommend to Full Council to agree on the 18th November 2020.   489/19      Online Ticket Sales
    Members received a written report from the Administrator and AGREED to RECOMMEND the following recommendations to Full Council:
    It is recommended that members AGREE to develop an online sales and ticket sales platform for the Town Council website using Stripe online payment platform, as a cost of approximately £440 which is to be paid for from the Website Provision and Operation Budget 4041/102
    It is recommended the Town Centre and Events Committee are invited to discuss and agree the use of online ticket sales for appropriate events.
  9. Economic Development Working Group
    To receive the draft minutes of the Economic Development Working Group meeting held on Wednesday 30th October 2019
    Copy previously circulated EDWG/04/19
  10. Presentation from AccessAble
    To receive a presentation from K. Dayton, Partnership Manager (updated provided)
  11. To receive and question reports from District and County Councillors
  12. Climate Change Action Plan
    To receive a written report, agree the proposed objectives and comment on the draft Action Plan
    BTC/106/19
  13. Action List
    Appendix A
  14. Section 106 Wish list
    To receive and review the Council’s Section 106 wish list
    BTC/107/19
  15. Internal Audit Report 2019-20 (First Interim)
    Appendix B
    To receive the Internal Audit report for 2019/20
  16. Invitation to join the Rural Market Towns Group
    Appendix C
    To discuss and agree a response                                                                              
  17. Annual Town Meeting
    To receive a written report from the Committee Clerk and consider the recommendations
    BTC/108/19
  18. Motion Cllr. Ralph
    Buckingham Town Council wishes to consider once again the policy of having 20mph speed limits at specified points in the Buckingham area.  This should be achieved by Buckingham County Council carrying out a town wide review and implementing speed reductions as required.  This matter was discussed and a motion passed (276/18) in August 2018.  Since then traffic movements have intensified.  In addition, the new County and Highways Authorities will shortly be in place and it will be necessary to press them to accept 20mph speed limits in Buckingham where requested and after consultation with Residents.
    Key areas:-
    Outside schools and other places vulnerable residents can be at risk
    Within all proposed housing developments, at the onset of the development modelling and design stages and before planning agreement is reached.  *
    Within existing developments; Lace Hill, St. Rumbolds Field, Moreton Road 1 & 2, etc. *
    The policy be incorporated into the Buckingham Neighbourhood Plan
    *costs involved could be met by S106
  19. Motion Cllr. Stuchbury
    That Standing Orders are amended to mirror other local authorities to specify that when an officer created report is provided the relevant officer is first asked to present the report before discussion by members, as we are going to be making more major decisions in the future.
  20. GDPR Training Feedback
    To receive a written report from Cllr. Harvey and consider the recommendations
    Appendix D
  21. Unitary Council
    To receive a written report from the Town Clerk and make any relevant decisions regarding unitary discussions
    BTC/109/19
  22. VALP Consultation Response
    To receive a written report from the Town Plan Officer and discuss the recommendations
    BTC/110/19
  23. Update on the draft Budget for 2010/21
    To receive a written report from the Town Clerk and agree the recommendations
    BTC/111/19
  24. Community Land Trust
    To receive a verbal report from the Town Clerk
  25. Reports from Representatives on Outside Bodies
    Members are asked to note the reports listed below:
  26. Mayoral Engagements
    To receive a list of events attended by the Mayor and Deputy Mayor.
    Functions the Mayor has attended:

Sept 30          Bard Planning Meeting, Woolpack

Oct 01            Bard of Buckingham selection, Woolpack, Buckingham

Oct 08            Bardic Council, Council Chamber (Mayoress)

Oct 11            Local Democracy Council, Royal Latin School

Oct 12            Charter Fair opening, Buckingham

Oct 14            BTC Town Centre & Environment Committee (ex-officio)

Oct 15            Pontio Group meeting, Vinson Centre

Oct 16            University of Buckingham Law School Clinic, St Bernadine’s

Oct 22            Poppy Appeal Launch, Old Gaol

Oct 22            Buckingham Girl Guides Forum, Youth Club

Oct 28            Meeting USAAF/RAF Commanders RAF Croughton

Oct 29            Lord-Lieutenant’s SERFCA Awards, The Gateway, Aylesbury

Oct 30            Town Clerk Appraisal

Oct 30            EDWG, Vinson Centre

Nov 02           Buckingham Fireworks Display, Bourton Park (Cancelled)

Nov 04           Buckingham Almshouses Charity, Holy Trinity, Gawcott

Nov 08           Royal Latin School Remembrance Festival

Nov 10           Remembrance Sunday Parade

Nov 14           Buckingham Trader of the Year Judging

Nov 16           Bucks Magistrates AGM, Crown Court, Aylesbury

 

Functions the Deputy Mayor has attended:

Oct 22            Poppy Appeal Launch, Old Gaol

Nov 10           Remembrance Sunday Parade

 

  1. Chair’s Announcements
  1. Date of the next meeting: Interim Council – Monday 16th December 2019

Full Council (Precept) - Monday 13th January 2020

Full Council - 27th January 2020