Full Council Agenda

Full Council Meeting of Buckingham Town Council.

Agenda: Monday 27th January 2020 at 7pm

Venue: The Town Council Chamber, Cornwalls Meadow, Buckingham, MK18 1RP View directions

Contact: Nina Stockill; Email: committeeclerk@buckingham-tc.gov.uk

Please note that the Full Council will be preceded by a Public Session in accordance with Standing Order 3.f, which will last for a maximum of 15 minutes.



  1. Apologies for Absence
    Members are asked to receive apologies from members.
  2. Declarations of Interest
    To receive declarations of any personal or prejudicial interest under consideration on this agenda in accordance with the Localism Act 2011 Sections 26-34 & Schedule 4.
  1. Minutes
    To receive the minutes of the Full Council Meetings held on:
  1. Interim Minutes
    To receive the minutes of the Interim Council meeting held on Monday 16th December 2019
    Copy previously circulated IM/03/19
  1. Planning Committee
    To receive the minutes of the Planning Committee meetings held on:
  1. Town Centre and Events Committee
    To receive the minutes of the Town Centre and Events Committee meeting held on Monday 2nd December 2019
    Copy previously circulated TCE/04/19
  1. Environment Committee
    To receive the minutes of the Environment Committee meeting held on Monday 9th December 2019
    Copy previously circulated E/04/19
  1. Resources Committee
    To receive the minutes and confirm the recommendations therein of the Resources Committee meeting held on Monday 6th January 2020:

658/19       Members received a report and AGREED to recommend that Full Council agrees to the draft Terms of Reference, Complaints Policy/Process, Freedom of Information Appeals Process and creation of an Appeals Committee.

664/19       Financial Management and Risk Assessment                                            Members received, reviewed and AGREED to recommend the updated version to Full Council
Appendix A

  1. Presentation from representative of The Swan Practice
    To receive a presentation from Ms. D. Ratunabuabua and Dr. G. Gavriel of The Swan Practice and Mr. D. Leveson of Buckinghamshire Healthcare Trust regarding plans for the Swan Practice
  1. To receive and question reports from District and County Councillors
  1. Action List
    Appendix B
  1. Application 19/01476/APP – ADDITIONAL DOCUMENT
    Station House, Tingewick Road, MK18 1ST
    Erection of 11 dwellings
    West [Signature Homes]
  1. Motion – Cllr. M. Cole, Town Mayor
    "That this Council investigates the provision of robes for all councillors to wear on civic or other public occasions, following the lead of Aylesbury Town Council. This would give councillors a more public presence, and enrich the status of Buckingham as an historic market town with royal charters."
    Appendix C
  1. Staff Handbook Annual Review (min 503/19 refers)
    To receive a written report from the Deputy Town Clerk
  1. New Councillor Drop-in Session (9th March 2020)
    To receive a verbal report from the Town Clerk
  1. Unitary Update
    • Unitary Workshop
      To receive a written report form the town Clerk
    • Devolved Services
      To receive a verbal report from the Town Clerk
      Appendix D
    • Council Representatives on outside bodies
      To receive a verbal report from the Town Clerk
  2. Reports from Representatives on Outside Bodies
    Members are asked to note the minutes listed below:
  • AVTUG 10th September and 10th December 2019
    Appendix E
  • AccessforAll 11th November 2018
    Appendix F
  • Buckingham and Gawcott Charitable Trust 25th January 2020
    Appendix G


  1. Mayoral Engagements
    To receive a list of events attended by the Mayor and Deputy Mayor.

Functions the Mayor has attended:

Nov 21           Tesco Big Food Collection, Buckingham

Nov 22           Funeral of Mrs Sue Calder, Crown Hill

Nov 22           Royal Latin School Gala Dinner, Williams F1, Wantage

Nov 23           Wellness Fair, Buckingham Community Centre

Nov 28           Buckingham & Gawcott Charitable Trust, Council Chamber

Nov 30           Buckingham Christmas Lights Switch-On

Dec 01           Winter Fair, Lace Hill Community Centre

Dec 03           AVDC Chairman’s Charity Luncheon, Hartwell House

Dec 06           Bucks Young Carers (YC2) Christmas Party

Dec 07           Bourton Meadow School Christmas Fair

Dec 09           Environment Committee (ex-officio)

Dec 11           Buckingham School OAP Christmas Luncheon

Dec 14           Buckingham Christmas Parade

Dec 14           Buckingham Community Fair, Community Centre

Dec 15           Vice Chancellor’s Reception, University of Buckingham

Dec 17           Pontio Group, University of Buckingham

Jan 06            Resources Committee (ex-officio)

Jan 09            Unitary Pilot Meeting, Council Chamber

Jan 09            BNDP Presentation, Gawcott Parish Council, Gawcott

Jan 14            RAF Croughton Open Day

Jan 22            Cllr Derrick Isham Funeral, Buckingham Parish Church

Functions the Deputy Mayor has attended:

Dec 14            Buckingham Christmas Parade

  1. Chair’s Announcements
  1. Date of the next meetings:
    Interim Council – Monday 24th February 2020
    Informal Meeting – Monday 24th February 2020
    Full Council - Monday 16th March 2020
    Annual Town Meeting – Wednesday 18th March 2020