Annual Meetings

There are three annual Town Council meetings; the Annual Town Meeting, the Annual Statutory Meeting and the Precept.sidebar

Annual Town Meeting

The Annual Town Meeting takes place in March each year. It is a chance to have your say and share your thoughts and views on issues affecting the town and its residents. It is also an opportunity to hear what each committee has been doing over the past 12 months and to ask questions of your Town Council and their key service providers. The Town Council invites representatives from Aylesbury Vale District Council, Buckinghamshire County Council and Thames Valley Police to attend.

2014 Minutes 2014 Agenda
2015 Minutes 2015 Agenda
2016 Minutes Not Available
2016 Agenda
2017 Minutes 2017 Agenda

Annual Statutory Meeting

The Annual Statutory Meeting in May is the first meeting of the municipal year. The elections of the Mayor and Deputy Mayor take place at this meeting.

2014 Minutes 2014 Agenda
2015 Minutes 2015 Agenda
2016 Minutes 2016 Agenda
2017 Minutes 2017 Agenda

Precept

The Precept meeting is the meeting which determines the tax that Buckingham Town Council will request via Aylesbury Vale District Council to be collected from the eligible households in the Buckingham Town Council catchment area.

2015 Minutes 2014 Minutes
2016 Agenda 2016 Minutes
2017 Agenda 2017 Minutes

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Resources

Chaired by Councillor Jenny Bates

The Resources Committee reviews the Town Council’s budgets and expenditure every meeting to ensure that the expenditure is adhering to the budgets set out at the beginning of the year. Aspects of the Town Council’s overall strategy, policy and personnel matters are also dealt with by the Resources Committee.

The Town Council’s annual grants are discussed at the meetings of the Resources Committee and recommended to the Precept meeting.

The Committee also has an overview of the Town Council’s communications with the specific detail delegated to the Communications Strategy Group.

Resources Committee Terms of Reference

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Town Centre and Events

tce

Chaired by Councillor Terry Bloomfield

The Town Centre & Events Committee organises many of the events held in Buckingham such as the Pancake Race, Food Fair, Comedy Nights, Christmas Light Switch On and River Rinses. It also facilitates the Charter Fair, Music In The Market and Bandjam as well as the Christmas Parade by organising the road closures and undertaking other tasks associated with the events.

Hanging baskets and planters are organised by the committee every year. It has worked hard over the last few years to provide the Christmas motifs and icicle lights.

Over the years, the committee has built up a very good working relationship with external organisations including the Police, organisers of the music events and those that help to make each event a success.

Details of events can be found in our Buckingham Town Matters newsletter and on our Events Page.

Town Centre & Events Committee Terms of Reference

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Environment

environment

Chaired by Councillor Mike Smith

The Town Council’s Environment Committee is authorised by the Full Council to take responsibility for the protection and improvement of the town.

We make recommendations to the Full Council regarding any land or property
purchases or sales, seeking professional advice where appropriate.

We keep an eye on work required to footpaths, pavements, cycle-ways, roads,
waterways, horticultural and arboriculture works, street furniture (seats, planters and waste bins), play areas, and play equipment.

However, not all of this falls within the Town Council remit, so we liaise closely with our District and County Council partners on the maintenance of those items for which they have specific responsibility.

Much of our ‘estate’ comprises Chandos and Bourton Parks, the Railway Walk and other open spaces. Apart from ensuring that these areas are properly maintained, we work closely with the Conservation Volunteers and various ‘friends’ groups to maintain and improve these valuable resources and protect the indigenous wild life.

Terms of Reference for Environment Committee

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Planning

Chaired by Councillor Mark Cole JP

This committee has four key roles:

It reviews every planning application, considers tree applications, takes part in various district and regional consultations where they may impact on Buckingham (such as housing, transport, leisure and economic development) and most recently, leads the production of the Buckingham Neighbourhood Development Plan.

The Town Council is a statutory consultee, and reviews all planning applications advising AVDC should they not meet local requirements and aspirations. However, it should be noted that Aylesbury Vale District Council makes the final decision on all planning applications, and does not always agree with the Town Council’s comments. If you write to the District Council to support or object to an application, it would be helpful if you also provided a copy of the letter to the Town Council.

The Planning Committee is the lead body producing the Buckingham Neighbourhood Development Plan as a Frontrunner authority. The Neighbourhood Plan is the successor of the 2008-09 ‘Buckingham Plan’ that the committee also produced. For details of both plans, see our Community Plans page.

Planning Committee Terms of Reference

Map outlining Buckingham’s Conservation Area

Helpful planning websites

AVDC Planning for advice and information

AVDC Planning Applications

Planning Portal: Government advice on planning

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Full Council

Chaired by the Mayor, Cllr Jon Harvey

Full Council meetings are held every seven weeks. However, if there is urgent business which needs to be transacted, then an Interim Council meeting will be held.

The Chairman of the Council is elected at the Annual Meeting of the Town Council in May and has the title of Mayor. They are then the Mayor of the Town for one year and may be re-elected Mayor again.

The Full Council deals with important business which affects the whole town. It oversees the Committees of the Council. The Council also receive reports from local District and County Councillors and bodies to which it appoints representatives.

Standing Orders

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Past Meetings

Your starting point for downloading minutes and agendas of all the Council’s meetings from 2004.archive

The following pages contain PDF details of all the Council meetings held since 2004. New minutes and agendas will be added on a regular basis. To access a particular set of minutes, first click on the appropriate year below. This will open a new page with separate folders, each covering the business of a Council Committee. Clicking on the appropriate subject will download a zip file containing all the PDFs for that year. Once your viewing device has decompressed this file, all the PDFs will be available for you to view.

If you have any problems downloading the files, or for meeting reports earlier than 2004, please contact Nina Stockill at committeeclerk@buckingham-tc.gov.uk

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